Tiered Monitoring and Determinations

Monitoring local agencies used to be a ‘one size fits all’ approach. Regardless of where each agency was on the spectrum of meeting requirements, all were treated the same. Not anymore. SEAs recognize that, just like students, local agencies have different needs and must be worked with to fit those specific needs. Our TMD Module provides SEAs with a complete set of tools to be able to identify agency needs, generate reports and track the support an agency receives.

The Challenge

Part C Lead Agencies and State Education Agency annually analyze data and determine, assign, and disseminate a determination to each local agency.

The Goal

Identify Agency standings and generate printable reports showing these standings.

Our Solution

  • Supports including unlimited data into the determination algorithm
  • Stores unlimited years of local determinations
  • Electronically disseminates on agency letterhead
    • Local determination to each agency
    • Expectation/requirement of specific determination level
    • Data tables populated with agency level data
  • Table data can include: local data, targets met, state average, data score (weighted if desired), previous year scores, etc.
  • Allows for annual adjustments of scores, ranges, targets, etc.

Tiered Monitoring and APR Determination (TMD) Manager provides the SEA a rich set of tools to track APR Indicator data, analyze where an LEA is in a tiered monitoring process and generate reports for LEAs. The system gives the SEA the ability to release reports to all LEAs via an email and stores a PDF of all LEAs reports that have been released. SEAs can customize and design a report template as well as define the data populating the report. The SEA can select (on an annual basis) the indicators included in the tiered monitoring and determination calculations. A dashboard displaying selected indicators provides the SEA with a tool to analyze and review LEA status. Another dashboard identifies all LEAs with high risk scores and provides a place for the SEA to record notes of activities conducted with the identified LEAs.

The tiered monitoring module supports handling unlimited data sources to weigh and run different algorithms for assigning local agency monitoring status. The determination module supports handling unlimited data sources to weigh and run different algorithms for annually assigning, reporting, and disseminating local agency determination status.
By using the modules to analyze tiered monitoring and/or determination models the state agency can adjust assignments to align with agency resources (personnel, technical assistance, etc.). The modules auto sends customizable, auto-populated letters and data tables to local agencies detailing the assigned monitoring and/or determination level and local agency expectations.